Toronto RFP Writer Response Service

Boardroom Metrics provides RFI, RFQ, RFP Request for Proposal Response writing services to clients in Canada and the United States.

This professional RFI, RFP and RFQ proposal response service was founded almost ten years ago by an accomplished Toronto RFP writer from the legal industry.

Now, it brings together a team of eight professional proposal writers, two graphic designers and a project co-ordinator.  These proposal response experts have helped clients win multiple large dollar corporate and government bid requests at the Corporate, Provincial, State and Federal levels.

There are several common reasons that organizations outsource their RFI, RFP, RFQ, RFx proposal response work to Boardroom Metrics. They include:

  • Never written a RFI, RFQ or RFP before
  • Poor track record of winning formal RFP proposal responses
  • Lack the internal resources required to respond
  • Short time line for completion of the RFI, RFP, RFQ Proposal Response and no way to handle this internally

We regularly supplement corporate proposal writing teams that are too busy to take on additional projects.

The Urgency Business Writing RFP Responses

We understand the sense of urgency a client feels when they decide they need help responding to an RFP.  It’s not unusual to get calls on weekends and late into the evening from CEO’s and others seeking urgent assistance. As a result, we have dedicated ourselves to the fact that we are in the urgency business. Clients who need RFI, RFQ and RFP help quickly don’t need to hesitate in reaching out for assistance. Our team is capable of responding immediately.

RFP Proposal Project Management

Integral to our RFI, RFQ, RFP winning formula is the ability to manage the proposal writing project from start through to completion. We understand the controls and time pressures, and we take into consideration the smallest of details to ensure the highest quality outcome.

We work with Public companies, Entrepreneurs, Professional Service firms, Private companies, Associations and Not-for-Profit Agencies.

Our approach is based on determining what the Proposal Issuer really needs.

Our writers interpret each document and collaborate with your team to craft a meaningful response that clearly communicates your company’s value and unique capabilities, above all other bidders.

Top 12 Tips for Winning RFP’s and Proposals.

Download our FREE Top 12 Tips for Winning RFPs and Proposals
Our writing team put together these practical tips that will help you win more business through RFP’s and Proposals.

Download PDF


The RFI, RFP Proposal writing and response services we provide, include:

  • Analyzing and interpreting the Proposal or Information request
  • Determining risk versus value in preparing and submitting a response
  • Creating an RFI and RFP template process
  • Ensuring compliance with Mandatory Requirements
  • Writing and editing the proposal content for RFP’s (and RFI’s and RFX)
  • Analyzing your Response prior to official submission to identify gaps or areas of the Response that  require improvement
  • Helping create an RFI or RFP response template for your organization to use on all future responses
  • Auditing and assessing past and current RFI’s, RFP’s, and the process for completing proposal Responses
  • Developing a Proposal response strategy
  • Building a Proposal Response Library that is easy to access and build on
  • Bringing a fresh set of eyes providing an objective, independent, professional view point

RFI, RFP writing services are provided on an hourly basis. All Boardroom Metrics proposal writers have over 15 years of professional business, marketing and writing experience. Each writer is bound by a written confidentiality and non-compete agreement.

RFI and RFP Project details including scope, timing, process and outputs are discussed in detail and agreed in writing with you, prior to the commencement of any work.

FREE RFP Pursuit Go/No Go Checklist

Download our FREE RFP Pursuit Go/No Go Checklist. Our writing team has put together this professional checklist to help you decide whether your company should respond to an RFP opportunity.

Click to Download

RFI, RFP Proposal and Presentation Graphics Design Services

One of the simplest, most effective ways that your RFI, RFP written response and in-person presentations can stand out is through the use professional graphics and design elements. There are several common proposal elements that can be uniquely enhanced through professional design:

  1. Simplifying complex processes.
  1. Illustrating product and service offerings.
  1. Identifying locations.
  1. Making standard pie charts and graphs more interesting.
  1. Highlighting your management team.
  1. Conveying an overall feeling about your business.

These services can be engaged separately or as part of any RFP proposal writing project.

Additional Business Writing and Editing Services

In response to demand from clients for additional writing services including marketing and sales collateral, blogs, articles, speeches and white papers, Boardroom Metrics provides additional writing and editing services. This link provides more information on our business and writing services.

Win your next RFP

Contact us to find out how we can help you. Call Karen at 416-994-6552 or email [email protected]
Submit Inquiry

Meet our RFP Specialists and Consulting Team at Boardroom Metrics

Edward Watson
Edward WatsonRFP and Proposal Writer
Edward Watson is based in Calgary, Alberta. Ed loves complex documentation and is equally comfortable writing RFI/RFP/RFQ responses to developing thousand-page project execution plans and creating user manuals.
Jeanette Davis
Jeanette DavisRFP and Proposal Writer
Jeannette is located in southern Alberta, Canada. She has a Masters degree in Science and over 20 years of experience preparing proposals and responding to requests for proposals.
William Taylor
William TaylorGraphic Designer
William approaches every project with attention, clarity and consideration for the target audience providing professional, high quality work. He is a pleasure to work with and quickly captures your ideas visually.
Lori Bennett
Lori BennettGraphic Designer and Production Manager
Lori believes that good graphic design is a balance between communication, creativity, skill and insight. Good designers are problem solvers and will evolve in our design process to meet and exceed a client’s expectations.
Amanda Gouthro
Amanda GouthroRFP and Proposal Writer
Amanda lives in Toronto. As a writer, Amanda knows that the win is in the details.
And by details, she does mean ensuring that her finished document meets the most minute specifications, but she also means going above and beyond to set her work apart through painstaking customization.
Dean Lukehart
Dean LukehartSenior RFP Writer
Dean is located in Atlanta, Georgia. He earned a Journalism Degree from Penn State University, and brings over 25 years of business development success in leadership roles with influential Advertising and Marketing Agencies.
Adeela Ahmad
Adeela AhmadRFP and Proposal Writer
Adeela believes that proposal writing is both a science and an art, and that a good writer is a great storyteller. At the start of every project, she conducts a microscopic review of the RFP requirements and then develops a work-back plan that ensures a smooth and timely delivery.
Brian Whitelaw
Brian WhitelawIT and Technology RFP Writer
Brian has sat on both sides of the evaluation table and has issued, evaluated or responded to almost 100 RFPs. In his IT leadership roles, Brian has extensive experience dealing with Provincial and Federal government agencies.
Karen McElroy
Karen McElroyCEO of Boardroom Metrics
Karen is dedicated to helping clients win competitive RFP and Proposal bids, Karen is known for her unfailing responsiveness, lively personality and wealth of RFP writing experience. “Taking the stress out of the RFP writing process allows our clients to focus on what they do best”, Karen says. “Our expertise is making our clients look great.”

Toronto RFP Writer Response Service Testimonials

Thank you for your patience and assistance in crafting our RFP response! The RFP process is a daunting task with the added pressure of the ticking clock, poor nutrition and sleepless nights. Your contributions certainly helped to lighten the load and we really applaud your approach. You are everything your clients (and Karen) promised that you would be. Take pride in the fact that you have once again fulfilled all expectations of another satisfied customer! We look forward to the opportunity to work with you again. With much appreciation and heartfelt thanks to you for your time.
Sandy, President Insurance firm
Karen, it was a pleasure working with Boardroom Metrics and I hope we will work together again in the future. Dean was first class throughout! If you ever need a reference you can use me without hesitation.

Barry, CEO Technology Firm, USA
Karen. A sincere thank you for helping us with our government RFP response. I was so impressed how responsive you and your team are. You even called me back at 10:30 in the evening the first time we talked. Ultimately, you kept the process easy and our response was so much better than anything we could have done on our own. Thank you!
Janice, President Healthcare Agency
On behalf of our organization, I would like to thank you both for your professionalism and commitment for assisting us with our business which was a huge Success for our RFP response for a large school district in Ontario. We truly appreciate you being with us and guiding us through every step from start until we received the contract. We would like to share the joy of this success with you and your organization. We look forward to working with your team again. Thank you,
Ramin, President International Development and Training firm
A big thank you to you Karen. Jeanette is unbelievably talented, professional and knowledgeable. I am confident and comfortable with her support and guidance that we will do great on our first National commercial bid!
Ammanuel, President National Janitorial Service
Thank you for your help on our first winning bid with the Ontario Provincial Government. We tried to submit proposals on our own in the past. Sometimes we lost based on price, but a number of times it was because we didn’t fully understand the questions and were told in the de-brief that we answered the questions incorrectly. Your RFP Specialist helped us interpret the RFP and respond correctly this time. We won! This was a significant contract that we are happily now fulfilling. Thanks again.
David, VP Sales and Marketing, Emergency Response Services
Thank you for guiding us through such a complicated RFP Process. As the incumbent, the pressure was on for us to keep this significant long-term contract. We knew that we were competing against much larger firms. Choosing your company was a great decision – and we are pleased to tell you that we have been awarded the new 4-year contract. Thank you Karen – your RFP Writer and Graphic Designer helped make us look great!
Charlotte, President and Partner, Financial Services Firm

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